2025 Group Travel Expo

Join us in this inaugural consumer nationwide travel show event catered to pre-qualified group travel planners, MICE coordinators, and business owners and managers. The format is trade-show style with intimate presentation break-outs. This event takes place during the day and prior to the Romance Travel Show consumer events.

February & March 2025

Count-Down To The First Group Travel Expo 2025
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About The Group Travel Expo

If you offer exceptional products and services that cater to group travel, this event is for you!

The Group Travel Expo has been produced and is hosted by Boutique Travel Services. Only pre-qualified group travel planners, MICE coordinators, and business owners and managers are invited to this event. The format is trade-show style with intimate presentation break-outs.

Upcoming Group Travel Expos

Tues. February 25, 2025 – Edmonton
Thur. February 27, 2025 – Calgary
Tues. March 4, 2025 – Ottawa
Thur. March 6, 2025 – Toronto

Schedule of Events

11:30 AM – 12:30 PM: Booth Set-up
The doors to the venue will open at 11:30 AM for exhibitor set-up. Please have your booth set-up prior to 12:30 PM.
1:00 PM – 3:30 PM Group Travel Trade-Show and Group Travel Presentations
Doors open to group travel planners, MICE coordinators, and business owners and managers. There will be optional break-out presentation sessions for supplier partners and travel consultation desks throughout.
3:30 PM – Tear-down or Break
For those who will be participating also in the following Romance Travel Show: Destination Wedding and Honeymoon Expo (starting at 5:00 PM), you may transition your booth and content to Romance Travel and take a break.
For those who are not participating in the Romance Travel Show, you can tear-down at 3:30 PM and vacate.

Venues (subject to change)

Holiday Inn Conference South
4485 Gateway Blvd, Edmonton, AB T6H 5C3

Ppremier Best Western Calgary Plaza
1316 33rd Street N.E. Calgary, AB  T2A 6B6

St Elias Centre Banquet Hall
750 Ridgewood Avenue Ottawa, ON K1V 6N1

Grand Victorian Convention Centre
175 Derry Road East Mississauga, ON L5T 2Z7

EDMONTON BOOTH

The EDMONTON exhibitor booth at the Group Travel Expo includes:

  • Meet & Greet the BTS team of travel advisors
  • Trade-show booth with skirted table

EBB PRICE (pay by 15JAN): $650 + tax
REG PRICE: $750 + tax

ORDER HERE

Combine this with the evening Romance Travel Show!

EBB PRICE (pay by 15JAN): $950 + tax COMBO
REG PRICE: $1100 + tax COMBO

ORDER COMBO HERE
CALGARY BOOTH

The CALGARY exhibitor booth at the Group Travel Expo includes:

  • Meet & Greet the BTS team of travel advisors
  • Trade-show booth with skirted table

EBB PRICE (pay by 15JAN): $650 + tax
REG PRICE: $750 + tax

ORDER HERE

Combine this with the evening Romance Travel Show!

EBB PRICE (pay by 15JAN): $950 + tax COMBO
REG PRICE: $1100 + tax COMBO

ORDER COMBO HERE
ALBERTA PACKAGE

The ALBERTA exhibitor package includes a booth at BOTH the Edmonton and Group Travel Expos. This includes:

  • Meet & Greet the BTS team of travel advisors in Edmonton
  • Meet & Greet the BTS team of travel advisors in Calgary
  • Trade-show booth with skirted table at each event

EBB PRICE (pay by 15JAN): $1300 + tax
REG PRICE: $1500 + tax

ORDER HERE

Combine this with the evening Romance Travel Show!

EBB PRICE (pay by 15JAN): $1900 + tax COMBO
REG PRICE: $2200 + tax COMBO

ORDER COMBO HERE
OTTAWA BOOTH

The OTTAWA exhibitor booth at the Group Travel Expo includes:

  • Meet & Greet the BTS team of travel advisors
  • Trade-show booth with skirted table

EBB PRICE (pay by 15JAN): $650 + tax
REG PRICE: $750 + tax

ORDER HERE

Combine this with the evening Romance Travel Show!

EBB PRICE (pay by 15JAN): $950 + tax COMBO
REG PRICE: $1100 + tax COMBO

ORDER COMBO HERE
TORONTO BOOTH

The TORONTO exhibitor booth at the Group Travel Expo includes:

  • Meet & Greet the BTS team of travel advisors
  • Trade-show booth with skirted table

EBB PRICE (pay by 15JAN): $650 + tax
REG PRICE: $750 + tax

ORDER HERE

Combine this with the evening Romance Travel Show!

EBB PRICE (pay by 15JAN): $950 + tax COMBO
REG PRICE: $1100 + tax COMBO

ORDER COMBO HERE
ONTARIO PACKAGE

The ONTARIO exhibitor package includes a booth at BOTH the Ottawa and Toronto Group Travel Expos. This includes:

  • Meet & Greet the BTS team of travel advisors in Ottawa
  • Meet & Greet the BTS team of travel advisors in Toronto
  • Trade-show booth with skirted table at each event

EBB PRICE (pay by 15JAN): $1300 + tax
REG PRICE: $1500 + tax

ORDER HERE

Combine this with the evening Romance Travel Show!

EBB PRICE (pay by 15JAN): $1900 + tax COMBO
REG PRICE: $2200 + tax COMBO

ORDER COMBO HERE

Attend ALL events and Receive a Discount!

EBB PRICE (pay by 15JAN): $3500 + tax COMBO
REG PRICE: $4000 + tax COMBO

ORDER ALL EVENTS HERE

How To Order

  1. Please contact us to let us know of your intent of sponsorship, which event and sponsorship package you are interested in. This email will be your letter of commitment and we will assign your spot.
  2. Please make payment arrangement as follows:
  • Credit Card or Paypal (please click the order link above)
  • Email Money Transfer to: inquiries@romanticplanet.ca (please add 13% tax)
  • Cheque (+ 13% tax) to Boutique Travel Services – 4888 S Service Rd, Beamsville, Ontario Canada L3J 1L4
  • Bank Wire Transfer to 1919744 ONTARIO INC
    Transit #: 0 3 4 3 2 Institution # 0 0 4 Account # 5 2 1 4 9 9 2
    Swift Code: -TDOMCATTTOR
    ABA Code – [026009593]
    Bank: TD Canadatrust
    500 Guelph Line Burlington, ON L7R 3M4
    Tel: 905-639-0252

Please submit the payment in advance of the event.

Please contact us if you require an invoice in advance of ordering otherwise once you use the ORDER HERE button above, you will receive an automatic receipt to your email upon completion of the purchase.

**SPONSORSHIP SPACE IS LIMTED: and is guaranteed once payment has been received and processed.

YOUR COMMITMENT: Once you have committed in writing, we secure the venue, menu, and commence marketing the event. Therefore, this commitment and your cost as such is 100% non-refundable.

Please refer to your email correspondence with our team and contact us for any additional terms and conditions.

THANK YOU FOR YOUR SUPPORT!

Frequently Asked Questions

Why: This event is our opportunity to bring the team together, network, learn and connect in person per geographical location. Often they are following the Ensemble Skyline, Travel Marketplace or ACTA Summit day-time event.
What: The set-up includes a trade-show portion followed by a banquet-style served dinner with supplier partner presentations.
When: The BTS Team Dinner events take place in the Spring and Fall of each year. For the specific dates, please refer to the above.
Where: In most cases, the dinner venue will be in or near the Ensemble Skyline, Travel Marketplace or ACTA Summit day-time event venue in Toronto/Mississauga, Edmonton and Calgary.
What is the attire?: Business casual.
How many attendees will be there? The anticipated number of attendees will be 10 – 30 on average, depending on the location.
Is parking complimentary? Please refer to your confirmation email.
As a sponsor, am I obligated to provide a gift or swag? This is not required but highly recommended. You will have the opportunity to leave at each travel advisor’s place setting prior to the event or distribute at your booth.
As a sponsor, am I obligated to provide a door prize? Although not a requirement, a giveaway prize is greatly encouraged and can be anything from a bottle of wine, gift card, spa basket, loyalty points or trip giveaway.
What hotels are nearby? Please review your email of confirmation as this will detail recommended hotels nearby.
Can sponsors bring a guest? Not in this case. This event is for travel advisors, BTS team and preferred travel supplier partners only.

About Boutique Travel Services

Boutique Travel Services is a premier boutique-style host travel agency in Canada, shaped by decades of experience in the travel industry. We are dedicated to empowering travel entrepreneurs nationwide by providing exceptional support, tailored training, business coaching, and innovative software solutions. Our focus is on fostering a collaborative environment where travel professionals can thrive and grow their businesses.

About The Team

Our team at Boutique Travel Services consists of over 100 dedicated travel entrepreneurs across Canada, supported by a management team of leaders and experts in their fields. This collaborative environment enables our professionals to excel in their specializations, which include cruises, luxury travel, destination weddings, family holidays, solo travel and more. Together, we are committed to delivering tailored, exceptional travel booking services at the forefront of our mission.

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Why work with us

Professionalism
With over 30-years experience and dedication in the travel industry, Boutique Travel Services is committed to leading professional and certified travel entrepreneurs nationwide who are committed to their trade.

Quality Over Quantity
We are not just your cookie-cutter host travel agency. We value quality of travel advisors over quantity. We provide special one-on-one guidance, attention, training, mentorship, and business coaching to our team of travel professionals.

Growth
Although one of our brands, Romantic Planet Vacations, has been serving the market for over 20 years, we have exploded in growth over the last couple of years with our new business model to boutique-style host travel agency.